South Carolina ASDA

Constitution and Bylaws

 

Constitution

ARTICLE 1: Name

 

The organization shall be known as the American Student Dental Association of the Medical University of South Carolina, College of Dental Medicine.

 

ARTICLE 2: Objectives

 

The objectives of this organization shall be the same as those of its parent organization, the American Student Dental Association.

  • Promote the welfare of dental students by educating and involving them in the social, moral and ethical obligations of the profession of dentistry and the provision of oral healthcare to all people.

  • Advocate just treatment for dental students and assist them in the event that such treatment is not afforded.

  • Represent the needs, interests and welfare of dental students to legislative and regulatory bodies and other entities that have influence on these concerns and the profession of dentistry.

  • Promote, encourage and foster lifelong involvement in organized dentistry.

  • Research, organize and disseminate information important to dental students and to other organizations and individuals involved in healthcare education, practice and research.

  • Promote, encourage and provide opportunities for participation in leadership development, community service, dental research and other experiences for professional development and the advancement of dentistry.

  • Advocate for the improvement of dental care and its delivery to the public.

 

ARTICLE 3: Membership

 

Membership in this organization shall consist of the following types:

 

  • Active Membership – All students of the MUSC College of Dental Medicine are auto-enrolled, and their fees shall be paid their incoming first year.

  • Predental Membership – Available to a person seeking enrollment in a predoctoral program accredited by the Commission on Dental Accreditation, who resides within the United States and its possessions, and who is not eligible for predoctoral membership. Upon enrollment into dental school, a predental member maintains membership status until the end of the membership year.

 

ARTICLE 4: Officers and Representatives

 

  • The officers of this organization shall include the President, Vice President, President-Elect, Treasurer, Secretary, Senior Legislative Liaison, Events Coordinator, Vendor Relations Coordinator, Predental Chair, Social Media Coordinator, Webmaster, Historian, Junior Legislative Liaison, Wellness Chair, Golf Tournament Coordinator, Volunteer Coordinator, and SPEA representative.  Each officer shall serve a term of one year.

  • Each of the four dental classes shall elect seven representatives from their respective class to serve on the Executive Committee.

  • The President-Elect shall be elected from the rising third year class of ASDA Executive Committee class representatives.

  • Elections will take place in February of each year or before individual class elections – whichever occurs first. The following positions will be locked and will not be up for class elections: President, President-Elect, Vice President, Events Coordinator, and Lunch and Learn Coordinator.

  • Officer transition will take place at the annual Senior Banquet.

 

ARTICLE 5: Executive Committee

 

  • The committee shall consist of the officers, elected class representatives, and any person serving in a national or district level ASDA position.

    • Members who hold national or district level ASDA positions but do not concurrently serve as an elected class representative at the local level are encouraged to attend all Executive Committee meetings. However, these members will not serve as voting members on the Executive Committee. Governance at the local level will include those members who serve as class-elected representatives.

 

  • The committee shall act for the organization in an official capacity.

 

  • A quorum shall consist of a majority of the committee.

 

  • The committee shall be chaired by the President of the chapter and shall meet at his or her discretion. 

 

  • The minutes of all meetings, after Executive Committee approval, shall be available to the membership upon request, except in the case of fiduciary matters to be determined by the Executive Committee.

 

ARTICLE 6: Standing Committees

 

  • The Standing Committees shall consist of the following:

    • Yearbook

    • Advocacy

    • Post and Core-ier Newsletter

    • Senior Banquet

    • Pre-Dental

 

  • Each Standing Committee shall be headed by a Committee Chairperson who is voted into position by the Executive Committee.  The President may also appoint the Standing Committee Chairperson.  The Chairperson shall choose additional members from the Executive Committee or student body at large to serve with him or her on their respective Standing Committee.

 

  • Standing Committees shall report to the Executive Committee concerning their decisions for approval via quorum establishment.  

 

ARTICLE 7: Amendments

 

The constitution and bylaws may be amended or revised by a three-fourths vote of the Executive Committee present at meetings or by a two-thirds vote of the chapter membership present if a quorum exists.

 

Bylaws

 

ARTICLE 1: Duties of the Officers

 

A. President

 

  • Shall chair the Executive Committee.

 

  • Shall serve as first delegate or a position greater to the ASDA National Convention and to the ASDA regional meetings.

 

  • Shall represent the ASDA chapter as a delegate at the annual session of the South Carolina Dental Association.

 

  • Shall serve as College of Dental Medicine student liaison to the college and university administration.

 

  • If needed, may appoint chairs and members to all committees, those standing and those not otherwise provided for.

 

  • Shall be ex-officio member of all committees.

 

  • Shall call meetings of the Executive Committee.

 

  • Shall perform such other duties as usually pertain to the office.

 

  • Shall coordinate the Vendor Fair and obtain sponsors accordingly.

 

B. Vice President

 

  • Shall chair the Executive Committee in the absence of the President.

 

  • Shall perform all other designated duties of the President in his or her absence or with his or her consent.

 

  • Shall oversee all officer positions and assist when requested.

 

  • Shall plan Light and Loupe Fair each fall semester.

  

C. President-Elect

 

  • Shall serve as second delegate or a position greater to the ASDA National Convention and to ASDA district meetings.

 

  • Shall represent the association as an alternate delegate at the Annual Session of the South Carolina Dental Association.

 

  • Shall assist the President and Vice President in performing their duties.

 

  • Shall automatically become President at the conclusion of his or her predecessor’s term.

 

D. Treasurer

 

  • Shall be responsible for any financial matters as deemed necessary by the Executive Committee.

 

  • Shall publish a financial report at the end of the summer, fall and spring semesters to be submitted to the Executive Committee for review. The financial report shall include all profits, losses, and expenditures from the previous semester. 

 

  • Shall be responsible for the collection of dues.

 

  • Shall perform other such duties as usually pertain to the office.

 

  • Shall consult with National ASDA as to the taxes for the calendar year

 

E. Secretary

 

  • Shall be responsible for any official documents as deemed necessary by the Executive Committee.

 

  • Shall be responsible for taking minutes at meetings and distributing them within 48 hours after approval by the Executive Committee.

 

  • Shall submit the updated chapter roster for the national office records.

 

  • Shall perform other such duties as usually pertain to the office.

 

F. Senior Legislative Liaison

 

  • Shall serve as the chairperson of the Advocacy Standing Committee and shall perform all national, state, and local duties therein. 

 

  • Shall attend monthly SCDA meetings

 

  • Shall plan and organize State Lobby Day in the spring semester.

 

G. Events Coordinator

 

  • Shall plan the following yearly ASDA events including, but not limited to the following: Freshman Welcome Party, First Post Gross Celebration, Friendsgiving, and Senior Banquet

 

  • Shall assist the first year class with the annual Halloween party

 

  • Shall assist the second year class with the annual Snow Ball

 

  • Shall chair the Senior Banquet Standing Committee

 

H. Vendor Relations Coordinator

 

  • Shall plan, coordinate and see through all ASDA Lunch and Learn events.

 

I. Predental Chair(s)

 

  • Shall plan the annual Predental Day

 

  • Shall serve as a point of contact for predental students in regards to MUSC ASDA and national ASDA

 

J. Social Media Coordinator

 

  • Shall monitor all social media accounts including Facebook, Instagram, and Twitter

 

K.  Webmaster

 

  • Shall keep muscasda.com updated in a timely manner

 

L. Historian

 

  • Shall take pictures at all ASDA affiliated events

 

  • Shall ensure blogposts are submitted within 2 weeks of the event

 

  • Shall update and maintain the GoogleDrive

 

M. Junior Legislative Liaison

 

  • Shall assist the Senior Legislative Liaison with all national, state, and local advocacy issues therin

 

  • The Junior Legislative Liaison does not automatically assume the role of Senior Legislative Liaison for the next year’s officers.

 

N. Wellness Chair

 

  • Shall plan wellness initiatives

 

  • Shall notify chapter of wellness events in the community

 

O. Golf Tournament Coordinator

 

  • Shall plan the Prophy Cup event in the fall semester

 

  • Shall plan the Alumni Golf Tournament in conjunction with MUSC Alumni Weekend in the spring

 

P. Volunteer Coordinator

 

  • Shall plan one philanthropic volunteer event per semester

 

Q. Student Professionalism and Ethics Association Representative

 

  • Shall serve as the liaison between ASDA Executive Committee and the Student Professionalism and Ethics Association

 

  • Shall serve as head of the SPEA Standing Committee

 

ARTICLE 2: Duties of the Standing Committees

 

A.  Yearbook

 

  • It shall be the duty of the committee to design and publish the annual College of Dental Medicine yearbook.

 

  • The committee shall consist of at least one representative or chapter member from each dental class.

 

B. Student Professionalism and Ethics Association (SPEA)

 

  • It shall be the duty of the committee to assist the SPEA chapter with recruitment and establishment membership in SPEA.

 

C. Advocacy

 

  • It shall be the duty of the committee to plan and organize all national ADPAC and state DenPAC drives in coordination with the American Dental Association and the South Carolina Dental Association.

 

  • It shall be the duty of the committee to plan and organize the ASDA chapter’s involvement in annual national and state lobby day events.

 

  • It shall be the duty of the committee to recruit and establish student membership in the aforementioned political organizations.

 

  • It shall be the duty of the committee to consult with the South Carolina Dental Association and coordinate the ASDA chapter’s involvement with SCDA sanctioned committees and events.

 

  • The committee shall be chaired by the chapter Senior Legislative Liaison. The Junior Legislative Liaison will assist the Senior Legislative Liaison in all responsibilities.

 

  • The committee shall consist of at least one member who will assume the role of chapter Legislative Liaison the following year to ensure a complete understanding of committee duties and activities.

 

D. Post and Core-ier Newsletter

 

  • It shall be the duty of the committee to design and publish the monthly Post and Core-ier newsletter.

 

  • It shall be the duty of the committee to organize submission of the ASDA chapter entry to the SCDA monthly newsletter.  

 

E. Senior Banquet

 

  • It shall be the duty of the Events Coordinator, with the help of the Senior Banquet Standing Committee, to plan and organize the annual senior banquet to be held soon before the conclusion of the Spring academic semester.

 

F. Predental

 

  • It shall be the duty of the Predental Chair(s), with the help of the Predental Standing Committee, so plan and organize the annual Predental Day event.

 

G. Executive Committee Members at Large

 

  • Those Executive Committee members who do not hold a specific officer position will be responsible for at least one blog post per academic year.

 

 

Article 3: Election of Officers and Representatives

 

  • Terms span from the conclusion of Senior Banquet until the conclusion of Senior Banquet the following year.  Elections are to be held at the beginning of February or before individual class elections.

 

  • The officers and Standing Committee Chairpersons shall be nominated from the appropriate dental class representatives. 

 

  • Each of the four dental classes shall elect seven representatives from their respective class.

 

  • The Vice President shall be elected every academic year by a majority vote of the Executive Committee.  Any Executive Committee member is eligible for the position.

 

  • Of the seven rising third year representatives, any may choose to run for President-Elect. The President-Elect shall be voted upon within the Executive Committee. An Executive Committee meeting will be held and the student body shall be invited. Attendance for the student body is not mandatory, and lunch is not provided to them. Only one candidate may be in the room during the meeting at a time. After speeches, questions, and an open discussion between non-candidate EC members and their representative members of the student body, each member of the EC – including the candidates – shall cast their vote. No voting by proxy is allowed. One must be physically present at the meeting to cast a vote. The majority wins. In the event of a tie, the EC will re-vote on those candidates.

 

  • The Treasurer shall be elected on an annual basis by the Executive Committee.  He or she will serve in this capacity for one year.  The position is open to any member from the rising second, third, or fourth year classes.

 

  • The position of Secretary shall be elected on an annual basis by the Executive Committee.  The position is open to any member of the rising second or third year classes.

 

  • A Chairperson of each Standing Committee shall be elected on an annual basis by the Executive Committee. The chairperson may also be appointed by the President.

 

ARTICLE 4: Dues

 

  • Dues shall be set in concordance with national ASDA dues policy and may be amended by Executive Committee vote.

 

  • Dues shall be automatically collected when first year students begin their academic enrollment.  

 

 

ARTICLE 5: Academic Advisor

 

  • There shall be one faculty advisor, who shall be annually elected or re-elected by the Executive Committee.  The duties of the faculty advisor shall be to consult and advise on all decisions and activities of the chapter.

 

ARTICLE 6: Code of Ethics

 

  • The conduct of this chapter’s leadership and members shall be governed by the Medical University of South Carolina Honor Code

 

 

ARTICLE 7: Financial Disclosure

 

  • As previously stated, the Treasurer shall present a financial report at the conclusion of every semester to the Executive Committee, which shall include all profits, losses and expenditures from the previous semester.  

Reviewed and approved December 2018

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South Carolina ASDA Links

173 Ashley Avenue 

Charleston, SC 29425

National ASDA Links